CHRIS JONES

                                                           931.252.8328 joneschris272@gmail.com

 

Highlights

ŸComputer Savvy: Advanced in Microsoft Suite; Lotus Notes; Visio; Microsoft Project II; Windows and Mac OS; WordPress; BaseCamp; DropBox; Social Media (Facebook, Twitter, Instagram) marketing knowledge

ŸExcellent Time Management Ÿ Articulate Ÿ Professional and Mature Ÿ Strong Problem Solver Ÿ Adept at High Volume Calendar Management Ÿ Coordinator of International and Domestic Travel Logistics Ÿ Incoming and Outgoing Mail Management Ÿ Special Events Coordinator Ÿ Liaison between Management and outside vendors

Professional Experience

February 2014 Relocated back to Minneapolis.

                                                                                                                                                                                             

Personal Assistant (6-month Contract Position)                                                                                     2013

Private Family, San Diego, CA

·         Managed household for two busy business professionals.

·         Completed errands (grocery store, Costco, dry cleaners, etc.) on a daily basis or as needed.

·         Cooked restrictive gluten free dinners using specified recipes.

·         Pampered family dog (fed, walked, play time).

·         Light housekeeping (daily laundry, kept house organized and clean).

·         Organized and prepared home for business meetings and personal parties, including all logistics (food preparation, invitations, etc.)

                                                                                                                                                               

Project Coordinator (6-month Contract Position)                                                                      2013

AccessPoint Group, San Diego, CA

·         Managed and coordinated the virtual distribution of digital proposals, graphic artist logos, menus, and other designs, budget tracking data, and project management timeline of multi-million dollar hospitality projects using BaseCamp and DropBox increasing efficiency and productivity throughout the company.

·         Created client presentations and conducted related research to drive sales meetings and increase time productivity in meetings.

·         Coordinated C-level calendar events (dinners, networking happy hours), sales meetings, and travel arrangements.

·         Maintained client profiles, institutional databases, and master files for both current and new clients.

·         Implemented a paperless classified system, which improved precision and data entry, and cut costs of paper significantly.

                                                                      

Executive Assistant to CEO (Relocated to San Diego)                                                        2012-2013

Trend international, Inc., Minneapolis, MN

·         Managed and coordinated all business and personal domestic and international travel for CEO and her husband.

·         Successfully coordinated and managed Annual Sales meeting, including logistical coordination of international and domestic travel for over 75 attendees, direct, hands-on coordination with local hotel managers, the A/V Department, and the Catering Manager to ensure exemplary standards were upheld for a week long Sales Meeting complete with evening entertainment, hotel and airport shuttle service, 5-Star Restaurant Networking Dinners with custom menus, and welcome gifts.

·         Managed and coordinated domestic and international travel for CEO, Field Sales Representatives, Senior VP, VP of Marketing, and Executive Consultant.

·         Analyzed CEO’s contact database (in excess of 500 contacts) and worked closely with the IT department to problem solve issues with iPhone and iPad syncing and streamlined data entry process for better efficiency and accuracy.

·         Spearheaded the Employee Service Award Program by designing and implementing a Statement of Work Procedure Manual, an email notification process to inform management and team members of upcoming Employee Service Recognition dates, and an electronic reporting process to establish spending trends and track budget costs.

·         Pioneered Employee Appreciation Program to increase employee satisfaction ratings using an in-person recognition approach rather than a monetary bonus approach.

·         Rescued and turned around faltering Company Historical Archive Project which dates back 30 years by developing and implementing a process and procedure manual and inventory system for identifying and easily locating products in this historical archive. Increased efficiency and accuracy of the historical archive by 90%.

·         Worked closely with Director of HR to ensure confidentiality of employee records and compliance with HR regulations.

                                                                                                                    

Senior Administrative Assistant (Contract Position)                                                         2011-2012

Target.com, Minneapolis, MN

·         Managed the high volume, constantly changing calendars of three group managers with a combined staff of over 200.

·         Coordinated weekly, monthly, and quarterly global team strategy meetings, talent planning meetings, and one-on-one development meetings, including handling the logistics for all conference room and A/V requirements, catering needs, and visitor security clearance. Worked closely with other administrative assistants, the IT team, and outside food vendors to ensure seamless and error free meetings took place. Created PowerPoint presentations and other reports so that meetings were streamlined and conducted within the allotted time frame.

·         Event planner and coordinator for special events, such as monthly birthday celebrations and announcement of internal promotions using HR standardized announcement format, and internal networking socials.

·         Developed relationships with outside vendors (Google, Facebook, Microsoft) to ensure the quarterly sales meetings, lunches, and other business development meetings were conducted in a confidential manner, protecting Target’s proprietary information while also creating an inviting and professional environment to harbor business relationships.

·         Ordered and managed office supply inventory to stay within designated budgets and increased office supply recycling to reduce excess supplies costs.

                                                                                                                                                             

Executive Assistant to SVP                                                                                                                2008-2010

Cargill, Inc. Minneapolis, MN

·         Managed the high volume calendars of two SVPs and coordinated all US and international travel.

·         Completed expense reports and processed department invoices as needed.

·         Coordinated weekly, monthly, and quarterly global team strategy meetings utilizing video conferencing technology to connect international team members across multiple time zones in Europe, Singapore, and other countries to offices in the U.S.

·         Event planner and coordinator for special events, such as baby showers, retirement parties, and birthday parties in the department.

·         Drafted and edited internal, confidential memos and emails and maintained a high level of confidential information effectively and with the utmost trust.

·         Planned and coordinated personal parties for SVP, scheduled personal appointments, ran errands as needed, and organized US and International Vacations.

                                                                                                           

Executive Assistant to President                                                                                                   2006-2008

Proteus International, Inc., Minneapolis, MN

·         Performed a variety of key administrative functions overseeing US and International Corporate Workshops, communicating with local and international clients to ensure quality, efficiency, and organizational logistics of all aspects of Corporate Workshops, Executive Leadership Coachings, and Vision & Strategy Sessions, and maintaining client database.

·         Collaborated with President, five Senior Level Consultants and clients in the distribution of program materials to US and international locations, managing US and International travel logistics, including VISA applications and processes, and preparing month long, multi-destination travel itineraries.

·         Prepared meeting agendas and carefully monitored all action items.

·         Compiled Vision & Strategy notes into a comprehensive report for distribution to clients.

·         Managed all aspects of the calendars of President and five Senior Level Consultants, scheduling meetings, conference calls and other programs.

·         Directed day-to-day office operations. Purchased hardware and software, performed application upgrades, and negotiated vendor contracts.

·         Created presentations, conducted in-depth business-development research and compiled results for review by President and Director of Administration.

·         Successfully coordinated all travel, material, shipping, and participant logistics for 15 International Workshops and over 20 US Workshops. Collaborated with client’s Head of HR to oversee distribution of workshop materials, venue details, and participant information.

·         Reduced security risk to company by securing a contract with a computer tower and hard drive destruction and recycling business.

·         Effectively handles multiple phone lines.

·         Independently managed all aspects of the Minneapolis office with little supervision as President traveled 90% of the year.

 

Previous Experience

Executive Assistant to President, Regional VP, & VP of Sales, RCM Technologies (1997-2001)

Senior Administrative Assistant, Mid-west Director, Grainger, Inc. (2001,2002)

Assistant to Program Director/Volunteer Coordinator, Alzheimer’s Association (2002, 2003)

Senior Administrative Assistant to AVP, JP Morgan Chase (2004, 2005)

 

EDUCATION

Metropolitan State University                                                                                                         2010-present

Pursuing BS, English